Housing Authority of the City of Longview

MINUTES TO THE REGULAR MEETING
OF THE LONGVIEW HOUSING AUTHORITY
BOARD OF COMMISSIONERS
August 27, 2007
At the Longview Housing Authority Offices
1207 Commerce Ave., Longview, WA.

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Chairperson Brewer called the regular August meeting of the Longview Housing Authority Board of Commissioners to order at 4:00 pm on August 27, 2007.
PRESENT
B. Jo Brewer, Chairperson ABSENT
Chris Pegg, Secretary None
Bruce Fischer, Commissioner
Pat Price, Commissioner
Wayne Ostermiller, Commissioner
Ron Kosloski, Commissioner
Tom Drake, Staff
Vickie Rhodes, Staff PUBLIC
Teresa Welter, Staff None Present
Arlin Broadie, Staff
Jon Dieter, Staff
Katie Wilkie, Staff
Jodie Daggy, Staff
CHANGES & ADDITIONS TO THE AGENDA:
* None
OPPORTUNITY FOR PUBLIC DISCUSSION:
* None Present
CONSENT AGENDA: APPROVAL OF THE MINUTES:
* Upon review of the Regular July Board meeting minutes a motion was made by Commissioner Fischer and seconded by Commissioner Price to approve the July meeting minutes. Call for discussion, none opposed, motion carried to approve minutes.

APPROVE THE JULY VOUCHERS AS PAID AND FINANCIALS AND OCCUPANCY REPORT AS PRESENTED
* After Board review of the vouchers as paid and financial statements and occupancy report as presented, a motion was made by Commissioner Fischer and seconded by Commissioner Ostermiller to approve July vouchers as paid and financials and occupancy reports as presented. Call for discussion, none opposed motion carried. (See list attached)
CHAIRMAN AND SECRETARY REPORT:
* Secretary Pegg mentioned to the Board that the position of Executive Director of Family Finance Resource Center is currently being advertised in the Daily News.
* Secretary Pegg informed the Board that Dan Freedman will begin his position as Asset Development Manager for LHA on September 1, 2007.
* Secretary Pegg mentioned to the Board that the SHARE Rehab Coordinator position has been filled.
* Secretary Pegg informed the Board that Section 8 staff is spreading the word but we still have no one for the position of Resident Commissioner.
* Secretary Pegg discussed the pending closure of the Oaks Trailer Park and informed the Board of LHA staff participation in a task force working on possible solutions to the problem.

OLD BUSINESS

BOARD DISCUSSION: Board retreat
* The Board Retreat is scheduled for November 24, 2007 at the Red Lion from 10:00-3:30
BOARD DISCUSSION: Update on development projects – Phoenix House, SHARE,
Veterans Housing
* Secretary Pegg presented an update to the Board on the Phoenix House and Veteran’s Housing. The noise issue has been resolved for Phoenix House. The appraisal for the Electra Motel for Veteran’s Housing came back much lower than anticipated. Negotiations are on-going with the owners. Jon Dieter, Program Development Manager presented an update on the SHARE program.

BOARD ACTION: Approval of Retroactive adjustment for Section 8 participants due to July budget adjustment by HUD Resolution 07-15
* A motion was made by Commissioner Fischer and seconded by Commissioner Ostermiller to approve Resolution 07-15 authorizing an increase in the Family Payment Standard schedule to 110% of the published Fair Market Rent for Cowlitz, Wahkiakum and Lewis counties. Call for discussion, none opposed, motion carried.

BOARD DISCUSSION: Ready to Rent program
* Secretary Pegg informed the Board that the agency is planning to have 3 staff members attend the Ready to Rent program training from October 3rd- 5th 2007 in Portland, OR.

NEW BUSINESS :

BOARD ACTION: Approval of Section 8 Administrative Plan revision Resolution 07-14 * A motion was made by Commissioner Fischer and seconded by Commissioner Ostermiller to approve Resolution 07-14 authorizing the modification to 3 chapters of the Administration Plan to address the restrictions of elective moves if the family owes Longview Housing Authority for underreported income resulting in a repayment agreement. Call for discussion, none opposed motion carried.

BOARD DISCUSSION: Hemlock remodel
* Katie Wilkie, Property Manager, presented an update on the progress of the Hemlock remodel and stated some of the work will be performed in house by LHA maintenance crew.

BOARD ACTION: Write off of doubtful accounts
* A motion was made by Commissioner Fischer and seconded by Commissioner Ostermiller to approve writing off of the books $4,184.00 from Accounts Receivable which have been deemed uncollectible, providing a professional collection agency has recorded these debts against the responsible parties. Call for discussion, none opposed motion carried.

BOARD ACTION: Approval of Declaration of Emergency at Tulip Valley Apartments
Resolution 07-16
* A motion was made by Commissioner Price and seconded by Commissioner Ostermiller to approve Resolution 07-16 declaration of emergency at Tulip Valley Apartments in Woodland, WA to allow staff to quickly deal with a major sewer line problem at the complex. Call for discussion, none opposed motion carried.

EXECUTIVE SESSION: None scheduled.


SCHEDULING OF NEXT MEETING:
Meeting date: September 24, 2007


There being no further business to discuss, Chairperson Brewer adjourned the regular board meeting.


CHRISTINA M. PEGG,
Executive Director

BOARD APPROVAL OF MINUTES

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B.Jo Brewer Chairperson Attest: Christina M. Pegg, Secretary