Housing Authority of the City of Longview

TO THE REGULAR MEETING OF THE LONGVIEW HOUSING AUTHORITY BOARD OF COMMISSIONERS December 21, 2009 At the Longview Housing Authority Offices 1207 Commerce Ave., Longview, WA

Chair Bruce Fischer called the regular December meeting of the Longview Housing Authority Board of Commissioners to order at 4:00 pm on December 21, 2009.

• Take 2009 Year End Financial Statements as presented out of Consent Agenda ( for review only)
SESSION: Legal Issues -Vice Chair Fischer announced an Executive Session to discuss legal issues and he excused all but Commissioners, Chris Pegg and Katie Wilkie and convened the Executive Session at 4: 10. He announced the Executive Session would last for 20 minutes. At the end of 20 minutes, he announced the session would be extended for another 20 minutes. Executive session ended at 4:50. Vice Chair Fischer adjourned Executive Session and reconvened the regular meeting of the Longview Housing Authority Board of Commissioners.
FOR PUBLIC DISCUSSION
• None present
AGENDA
Review of Minutes for November 2009 Regular Meeting
Approve November 2009 Financial Statements as presented
Approve November 2009 Vouchers as paid
• A motion was made by Commissioner Ostermiller to approve consent agenda with no changes made to the minutes. Seconded by Commissioner Kosloski. Motion Passed
Commissioner Kosloski suggested staff schedule a presentation of the Financial training for Commissioners that Tom Drake and.B.Jo Brewer have been presenting at NAHRO conferences for LHA Commissioners and others that may be interested in attending. Secretary Pegg agreed to do that early in 2010.
AND SECRETARY REPORT
Secretary Pegg announced that Commissioner Cox's term on the board will end December 31, 2009, She thanked Commissioner Cox for his service to the agency and the community, Mayor Anagnostou has appointed Nicole Morgan to fill the role of the Resident Commissioner for the coming two years, Nicole is a participant in our Section 8 Voucher Program, Nicole is also an employee of the Drug Abuse Prevention Center and was a champion in the fight for funding in the Phoenix House, Pegg announced the House and the Senate both approved the 2010 Transportation, Housing and Urban Development appropriations bill for 20 IO. Funding for Section 8 program is slightly up, including funding for the administrative fees. We are anticipating the fees will be prorated for the coming year. Pegg announced that Vickie Rhodes, Assistance Programs Manager, recently applied for Family Unification vouchers. FUP vouchers are targeted to families currently working with DSHS on regaining custody of their children where safe, affordable housing is a barrier to getting those children back. Successful applications for this program are selected by lottery. Pegg announced that we have been awarded Economic Development Initiative dollars for the development of affordable housing with services for homeless Veterans in the Stratford building. Pegg announced she and the management team are working out the agreements necessary to create the entities for the development of the tax credit project for Phase 11 of the Pacific Pearl project in South Bend, WA,. Pegg announced the Vet Works program is up and running. We are currently contracting with them to provide landscaping services at the Blackstone, Hemlock 4 Plex, and Phoenix House. We are also contracting with them for janitorial services at our main office as well as for turnovers in the Stratford.

OF STAFF
• None
BUSINESS
BOARD ACTION: Approval of Resolution 10-07 regarding Adoption of no smoking policy for LHA properties.
• A motion was made by Commissioner Greenwood to pass Resolution 10-07. Seconded by Commissioner Kosloski. Passed.
•
BOARD PRESENTAION~ Update on Development Projects presented by Dan Freedman. No action.
BUSINESS
BOARD ACTION: Motion to approve Amendment to Personnel Policy.
• A motion was made by Commissioner Ostermiller to approve Amendment to the Personnel Policy. Seconded by Commissioner Greenwood. Passed.
BOARD ACTION: Approval of Resolution 10-06: Section 8 Administrative Policy Plan amendments.
• A motion was made by Commissioner Ostermiller to approve Resolution 10-06. Seconded by Commissioner Cox. Passed
STAFF PRESENTATION: Katie Wilkie presented a report on problems that arose at LHA properties during the cold spell.
SESSION:
Real Estate-Vice Chair Fischer announced an Executive Session to discuss potential Real Estate acquisition. He excused all but Commissioners, Chris Pegg and Dan Freedman and convened the Executive Session at 6:00. He announced the Executive Session would last for 20 minutes. Executive session ended at 6:20. Vice Chair Fischer adjourned Executive Session and reconvened the regular meeting of the Longview Housing Authority Board of Commissioners.
OF NEXT MEETING: Annual Meeting Date: January 25, 2010.
There being no further business to discuss, Vice Chair Fischer adjourned the regular hoard meeting.
CHRISTINA M. PEGG, Executive Director
APPROVAL OF MINUTES
B . .To Brewer, Chairperson Attest: Christina M. Pegg, Secretary