Housing Authority of the City of Longview

MINUTES TO THE REGULAR MEETING
OF THE LONGVIEW HOUSING AUTHORITY
BOARD OF COMMISSIONERS
February 26, 2007
At the Longview Housing Authority Offices
1207 Commerce Ave., Longview, WA.

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Chairperson Brewer called the regular February meeting of the Longview Housing Authority Board of Commissioners to order at 4:00 pm on February 26, 2007.
PRESENT ABSENT
Jo Brewer, Chairperson
Chris Pegg, Secretary
Ron Kosloski, Commissioner
Wayne Ostermiller, Commissioner
Pat Price, Commissioner
Bruce Fischer, Commissioner
Tom Drake, Staff
Vickie Rhodes, Staff PUBLIC
Jon Dieter, Staff None Present
Katie Wilkie, Staff
Arlin Broadie, Staff
Sheri Whittington, Staff
Marilyn Mayclin, Staff

CHANGES & ADDITIONS TO THE AGENDA:
* Commissioner Price requested to have a short discussion on the agency name change and the new logo.

OPPORTUNITY FOR PUBLIC DISCUSSION:
* None Present
CONSENT AGENDA:
APPROVAL OF THE MINUTES:
* Upon review of the Regular January 22nd Board meeting and January 31st Special Board Meeting, a motion was made by Commissioner Fischer and seconded by Commissioner Price to approve the January meetings minutes. Commissioner Ostermiller noted 2 changes: he was in attendance at the Regular Board meeting and during the special meeting he didn't make the second motion. That motion was made by Commissioner Kosloski. Call for discussion, none opposed, motion carried to approve minutes with changes noted.

APPROVE THE JANUARY VOUCHERS AS PRESENTED:
* After Board review of the vouchers, a motion was made by Commissioner Fischer and seconded by Commissioner Ostermiller to approve January vouchers as presented. Call for discussion, none opposed motion carried. (See list attached)
APPROVE THE JANUARY 2007 FINACIAL STATEMENTS AND OCCUPANCY REPORTS AS PRESENTED
* After Board review a motion was made by Commissioner Fischer and seconded by Commissioner Kosloski to approve the December financial statements and occupancy reports as presented. Call for discussion, none opposed motion carried.

CHAIRMAN AND SECRETARY REPORT:
* Secretary Pegg informed the Board that Jane Washington is interested in applying for the vacancy as the tenant representative Board member.
* Commissioner Price inquired about the logo and name change for the agency. Secretary Pegg said we have Reprographics Printing Company working on it and she would follow up on the progress.
OLD BUSINESS:
BOARD DISCUSSION: Update on Phoenix House
* Secretary Pegg gave the Board an update on the progress of applying for funding for Phoenix House. She stated things are going very well and funders seem very supportive of the project.

BOARD DISCUSSION: Update on rehab of Columbia View and Riverview Apartments
* Property Manger Sheri Whittington gave the Board an update on the progress of the rehabilitation projects at Columbia View & Riverview Apartments.

NEW BUSINESS :
BOARD DISCUSSION: Expansion of LHA services for Lewis County
* Jon Dieter Program Development Manager informed the Board that Homeownership Programs and Family Self Sufficiency Programs will be expanded to Lewis County families.
BOARD ACTION: Adopt revised personnel policies Resolution 07-02
* A motion was made by Commissioner Ostermiller and seconded by Commissioner Fischer to adopt the revised personnel policy changes. Call for discussion, none opposed, motion carried.
BOARD ACTION: Adopt revised Administrative Plan Resolution 07-03
* A motion was made by Commissioner Price and seconded by Commissioner Fischer to authorize revision to the Section Administrative Plan to include Resources page, Violence Against Women Act Policy and Limited English Proficiency Policy. Call for discussion, none opposed, motion carried.
BOARD ACTION: Write off of doubtful Accounts
* A motion was made by Commissioner Fischer and seconded by Commissioner Ostermiller to approve writing off of the books $3,477.60 from Accounts Receivable which have been deemed uncollectible, providing a professional collection agency has recorded these debts against the responsible parties. Call for discussion, none opposed, motion carried.

The Board of Commissioners adjourned into Executive Session.

EXECUTIVE SESSION: Real Estate

The Board reconvened the Regular Board meeting to take the following action: Commissioner Ostermiller move to approve Resolution 07-04 authorizing the Director, on behalf of the Longview Housing Authority, to sign all loan and grant documents and to hire subcontractors to complete all feasibility studies to effect the purchase of the Moderate Rehabilitation project located at 1615, 1619, and 1625 20 Ave., Longview, WA 98632, also known as Olympic Court Apartments. Commissioner Fischer seconded the motion. Call for discussion. All in favor, none opposed. Motion carried.

SCHEDULING OF NEXT MEETING:
Meeting date: March 29, 2007


There being no further business to discuss, Chairperson Brewer adjourned the regular board meeting.


CHRISTINA M. PEGG,
Executive Director

BOARD APPROVAL OF MINUTES

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B. Jo Brewer, Chairperson Attest: Christina M. Pegg, Secretary