Housing Authority of the City of Longview

MINUTES TO THE REGULAR MEETING
OF THE LONGVIEW HOUSING AUTHORITY
BOARD OF COMMISSIONERS
January 28, 2008
At the Longview Housing Authority Offices
1207 Commerce Ave., Longview, WA.

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Chairperson Brewer called the regular January meeting of the Longview Housing Authority Board of Commissioners to order at 4:00 pm on January 28, 2008.
PRESENT ABSENT
B. Jo Brewer, Chairperson
Chris Pegg, Secretary
Bruce Fischer, Commissioner
Wayne Ostermiller, Commissioner PUBLIC
Ron Kosloski, Commissioner Patricia Price
Adora Greenwood, Commissioner Bill Hallanger
Bill Cox, Commissioner Whitney Cox and Friend Matt
Becky Phillips, Staff
Vickie Rhodes, Staff
Sheri Whittington, Staff
Dan Freedman, Staff
Jon Dieter, Staff
Katie Wilkie, Staff
Marilyn Mayclin, Staff
Arlin Broadie, Staff
Teresa Welter, Staff
Alex Kamaunu, Staff

CHANGES & ADDITIONS TO THE AGENDA:
* Chairperson Brewer requested to table Executive Session until the February meeting.
OPPORTUNITY FOR PUBLIC DISCUSSION:
* The Board welcomed Bill Hallanger back after a very long absence.
CONSENT AGENDA:
Review of the Minutes for December 2007 Annual Mtg.
Approve change in Credit Card Policy
Approve purchase approval limit for Asset Development Manager
Approve the December 2008 Financial Statements and vouchers as paid
* A motion was made by Commissioner Kosloski and seconded by Commissioner Ostermiller to approve the Consent Agenda. Call for discussion, none opposed, motion carried.

CHAIRMAN AND SECRETARY REPORT:
* Chairperson Brewer introduced our new Commissioner Adora Greenwood to the Board.
* Secretary Pegg informed the Board she would like to do another retreat on a Saturday in March 2008.
* Secretary Pegg informed the Board that some of the staff and Chairperson Brewer made a trip the Lewis County to help with the clean up after the flood.
* Secretary Pegg informed the Board of the completion of our annual audit and it looks like 13 years in row with a clean audit.
* Secretary Pegg strongly encouraged the Board to attend the Legislative Conference in Washington D.C. in March.
OLD BUSINESS:
BOARD DISCUSSION: Development projects update
* Dan Freedman, Asset Development Manager presented an update to the Board on the Development projects.
BOARD ACTION: Approval to enter into construction contract with Walsh
Construction
* A motion was made Commissioner Fischer and seconded by Commissioner Kosloski to approve the design and build contract with a guaranteed maximum price in the amount of $2,168,307 with Walsh Construction Company of Portland Oregon. Call for discussion, none opposed, motion carried.

NEW BUSINESS :
BOARD ACTION: Introduction of Patricia Price Housing Champion Award
* Chairperson Brewer informed the Board of the new award in honor of former Board Commissioner Patricia Price. A motion was made by Commissioner Greenwood and seconded by Commissioner Cox to approve this well deserved award in the name of Patricia Price for all of her hard work and dedication to the Board and the Community.
Call for discussion, none opposed, motion carried.
BOARD DISCUSSION: Supportive Housing Institute applications for Cowlitz,
Lewis and Pacific Counties.
Secretary Pegg informed the Board of some of the specifics of the applications. After much discussion, no action was taken.
BOARD ACTION: Approve modification of procurement policy
* A motion was made by Commissioner Fischer and seconded by Commissioner Cox to approve the revision of the procurement policy to raise the small purchase procedures from a maximum of $2500.00 to $5000.00. Call for discussion, none opposed, motion carried.
BOARD ACTION: Write off of doubtful accounts
* A motion was made by Commissioner Fischer and seconded by Commissioner Ostermiller to approve writing off the books $2,979.50 from Accounts Receivable which have been deemed uncollectible, providing a professional collection agency has recorded these debts against the responsible parties.

EXECUTIVE SESSION: Tabled February 25th meeting.


SCHEDULING OF NEXT MEETING:
Regular Meeting date: February 25, 2008

There being no further business to discuss, Chairperson Brewer adjourned the regular board meeting.


CHRISTINA M. PEGG,
Executive Director

BOARD APPROVAL OF MINUTES

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B.Jo Brewer Chairperson Attest: Christina M. Pegg, Secretary