Housing Authority of the City of Longview

MINUTES TO THE REGULAR MEETING
OF THE LONGVIEW HOUSING AUTHORITY
BOARD OF COMMISSIONERS
January 22, 2007
At the Longview Housing Authority Offices
1207 Commerce Ave., Longview, WA.

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Chairperson Price called the regular January meeting of the Longview Housing Authority Board of Commissioners to order at 4:00 pm on January 22, 2007.
PRESENT ABSENT
Pat Price, Chairperson Odessa Brown, Commissioner
Bruce Fischer, Vice- Chair
Chris Pegg, Secretary
Ron Kosloski, Commissioner
Wayne Ostermiller, Commissioner PUBLIC
Jo Brewer, Commissioner Bill Hallanger
Tom Drake, Staff Dan Freedman, Common Ground
Jon Dieter, Staff ,
Vickie Rhodes, Staff
Katie Wilkie, Staff
Arlin Broadie, Staff
Sheri Whittington, Staff
Marilyn Mayclin, Staff

CHANGES & ADDITIONS TO THE AGENDA:
* Chairperson Price suggested changing the order of the agenda to move the Executive Session back to the end of the meetings. Chairperson Price also requested that a discussion about the replacement of Commissioner Brown, and Board action to approve Commissioner attendance at the NAHRO Legislative Conference in Washington D. C.

OPPORTUNITY FOR PUBLIC DISCUSSION:
* Mr. Hallanger was interested in finding out more information about the Phoenix House property.
CONSENT AGENDA:
APPROVAL OF THE MINUTES:
* Upon review of the December Annual Meeting minutes, a motion was made by Commissioner Fischer and seconded by Commissioner Kosloski to approve the December minutes. Call for discussion, none opposed, motion carried.

APPROVE THE NOVEMBER & DECEMBER VOUCHERS AS PRESENTED:
* After Board review of the vouchers, a motion was made by Commissioner Fischer and seconded by Commissioner Brewer to approve November & December vouchers as presented. Call for discussion, none opposed motion carried. (See list attached)
APPROVE THE DECEMBER 2006 FINACIAL STATEMENTS AND OCCUPANCY REPORTS AS PRESENTED
* After Board review a motion was made by Commissioner Fischer and seconded by Commissioner Kosloski to approve the December financial statements and occupancy reports as presented. Call for discussion, none opposed motion carried.

CHAIRMAN AND SECRETARY REPORT:
* Secretary Pegg requested that any Commissioner interested in attending the Legislative Conference in Washington, D.C. let her know immediately so travel arrangements can be made and the Board can approve travel.
* Secretary Pegg informed the Board our agency received a 100% score on our Section 8 Management Assessment Program. This score earns HUD’s High Performer designation.
OLD BUSINESS:
BOARD DISCUSSION: Update on rehab of Columbia View and Riverview Apartments
* Property Manger Sheri Whittington gave the Board an update on the progress of the rehabilitation projects at Columbia View & Riverview Apartments.

NEW BUSINESS :
BOARD ACTION: Commissioner meeting attendance
* A motion was made by Commissioner Brewer and seconded by Commissioner Kosloski to have Executive Director contact Mayor Weber to find a replacement for the tenant representative Commissioner due to lack of attendance by current Commissioner Brown. Call for discussion, none opposed, motion carried.
BOARD ACTION: Approval of Purchase and Sale Agreement for Phoenix House property
* A motion was made by Commissioner Brewer and seconded by Commissioner Fischer to approve the Purchase and Sale agreement executed for Parcel 20566 located on Clark St in Kelso WA with paragraph 5.2 and 6 amended. Call for discussion, none opposed, motion carried.
BOARD ACTION: Approval of acquisition of Family Finance Resource Center
* A motion was made by Commissioner Brewer and seconded by Commissioner Fischer to approve LHA to enter into a relationship with Family Finance Resource Center in a supportive organizational structure. Call for discussion, none opposed, motion carried.
BOARD ACTION: Approval to renegotiate the Interlocal Agreement between the
Longview Housing Authority and the Joint Pacific County Housing Authority
* A motion was made by Commissioner Fischer and seconded by Commissioner Brewer to grant approval for the Executive Director, Chris Pegg to renegotiate the Interlocal Agreement between the JPCHA and the LHA to include adequate indemnification language to protect the staff, resources and Board of LHA, and to assure LHA is adequately compensated for services performed. Call for discussion, none opposed, motion carried.

BOARD ACTION: Approval to negotiate and execute a property management contract
for interim management of Eagles Apartments
* A motion was made by Commissioner Fischer and seconded by Commissioner Brewer to grant approval to allow the Executive Director to negotiate and execute a property management contract for interim management of the Eagles Apartments during the transition of lease assumption between the WCDA and JPCHA. Call for discussion, none opposed, motion carried.
BOARD ACTION: Approval of rent increases for Blackstone Apartments
* A motion was made by Commissioner Fischer and seconded by Commissioner Brewer to approve rent increase from $390.00 to $405.00 for 3 large studios at the Blackstone Apartments. Call for discussion, none opposed, motion carried.
BOARD ACTION: Annual election of Officers
* A motion was made by Commissioner Ostermiller and seconded by Commissioner Kosloski to appoint Commissioner Brewer as Chairperson and Commissioner Fischer as vice Chairperson. Call for discussion, none opposed, motion carried.
BOARD DISCUSSION: Scheduling of luncheon speaker – Donna Beegle
* Commissioner Fischer moved the Board create a sub committee to discuss a special event with Donna Beegle.
BOARD ACTION: Approve Board attendance to Washington D.C. NAHRO Legislative Conference.
* A motion was made by Commissioner Brewer and seconded by Commissioner Ostermiller to approve out of state travel for 2 Commissioners to attend the NAHRO Legislative Conference in Washington D.C. Call for discussion, none opposed, motion carried.
The Board of Commissioners adjourned into Executive Session.

EXECUTIVE SESSION: Personnel- Annual Review of Executive Director
The Board reconvened the Regular Board meeting to take the following action:
A motion was made by Commissioner Brewer and seconded by Commissioner Ostermiller to offer Chris Pegg a $12,000 compensation package to be divided among salary, retirement benefits and educational benefits as determined by Chris. Unanimously approved

SCHEDULING OF NEXT MEETING:
Meeting date: February 26, 2007


There being no further business to discuss, Chairperson Price adjourned the regular board meeting.


CHRISTINA M. PEGG,
Executive Director

BOARD APPROVAL OF MINUTES

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B. Jo Brewer, Chairperson Attest: Christina M. Pegg, Secretary