Housing Authority of the City of Longview

MINUTES TO THE REGULAR MEETING
OF THE LONGVIEW HOUSING AUTHORITY
BOARD OF COMMISSIONERS
June 25, 2007
At the Longview Housing Authority Offices
1207 Commerce Ave., Longview, WA.

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Chairperson Brewer called the regular June meeting of the Longview Housing Authority Board of Commissioners to order at 4:00 pm on June 25, 2007.
PRESENT
B. Jo Brewer, Chairperson ABSENT
Chris Pegg, Secretary Ron Kosloski, Commissioner
Pat Price, Commissioner
Wayne Ostermiller, Commissioner
Bruce Fischer, Commissioner
Tom Drake, Staff
Vickie Rhodes, Staff
Sheri Whittington, Staff PUBLIC
Marilyn Mayclin, Staff Dan Freedman, Common Ground
Jon Dieter, Staff Leon Wildon, VFW


CHANGES & ADDITIONS TO THE AGENDA:
* None

OPPORTUNITY FOR PUBLIC DISCUSSION:
* None Present
CONSENT AGENDA: APPROVAL OF THE MINUTES:
* Upon review of the Regular April Board meeting minutes a motion was made by Commissioner Fischer and seconded by Commissioner Price to approve the April meeting minutes. Call for discussion, none opposed, motion carried to approve minutes

APPROVE THE APRIL & MAY VOUCHERS AS PAID AND FINANCIALS AND OCCUPANCY REPORT AS PRESENTED
* After Board review of the vouchers as paid and financial statements and occupancy report as presented, a motion was made by Commissioner Fischer and seconded by Commissioner Ostermiller to approve April & May vouchers as paid and financials and occupancy reports as presented. Call for discussion, none opposed motion carried. (See list attached)

CHAIRMAN AND SECRETARY REPORT:
* Secretary Pegg informed the Board of progress made on the transition of project-based certificate contracts to project-based voucher contracts. Language was included in the 2007 appropriations bill to allow for a seamless transition which will reduce cost and stress for tenants living in the units.
PUBLIC HEARING - 2008 Annual Plan
Chairperson Brewer called the Public Hearing on the 2008 Annual Plan to order. There being no public present, Chairperson Brewer adjourned the Public Hearing.

OLD BUSINESS:
BOARD ACTION: Approval of 2008 HUD Section 8 Annual Plan Resolution 07-10
* A motion was made by Commissioner Price and seconded by Commissioner Fischer to approve the Annual Plan for Fiscal Year 2008. The only change is to include proposed project basing of 16 units at the Eagles Apartments in Raymond Washington. Call for discussion, none opposed, motion carried.
BOARD ACTION: Budget Amendment – Resolution 07-07
* Tom Drake, Finance Director, presented the amended budget to the board. A motion was made by Commissioner Fischer and seconded by Commissioner Price to approve the amended budget Resolution 07-07 with the housing choice revenue & expenses change of $508,897.00. Call for discussion, none opposed, motion carried.
BOARD DISCUSSION: Update on development projects – Phoenix House, SHARE
Mod Rehab complex
* Dan Freedman, Common Ground of Washington, presented an update to the Board on the Phoenix House. Secretary Pegg informed the Board that we are currently backing out of the purchase of the Mod Rehab (Olympic Court Apartments) due to lack of funding. Jon Dieter, Program Development Manager, presented an update on the progress of the SHARE program stating our agency has been awarded $414,700 in funds from the Washington State Housing Trust Fund to expand our current SHARE program to Cowlitz and Lewis Counties.
BOARD DISCUSSION: Update on Eagles Apartments and Columbia View/Riverview rehab.
* Sheri Whittington Property Manager, presented an update to the Board on the Eagles Apartments in Raymond Washington. She also discussed progress to date on of the rehab of Columbia View and Riverview Apartments.
BOARD DISCUSSION: Family Finance Resource Center
* Secretary Pegg presented an update on the former Caring Pregnancy space in the Stratford Building stating the space is currently in the process of rehab to prepare for Family Finance Resource Center.

NEW BUSINESS :
BOARD ACTION: Approval of Purchase and Sale Agreement for Veteran’s
Housing Resolution 07-11
* A motion was made by Commissioner Price and seconded by Commissioner Fischer to approve the Purchase and Sale Agreement of the Electra Motel located at 1744 10th Ave Longview Washington. Call for discussion, none opposed, motion carried.
BOARD ACTION: Approval to hire Development Manager
* Tabled for July meeting
BOARD DISCUSSION: Dedication of Eagle Pointe Community Center
* Secretary Pegg informed the Board that she would like to formally dedicate the Community Center at Eagle Pointe Village in Cathlamet, Washington to our first on site managers, Jack and Geri Cathey.

BOARD ACTION: Approval of Designated Agent with County Auditor’s Office
* A motion was made by Commissioner Fischer and seconded by Commissioner Ostermiller to approve designation of the Executive Director of the Housing Authority of the City of Longview as designated agent in compliance with RCW 4.96.020. Call for discussion, none opposed, motion carried.
BOARD ACTION: Approval of Resolution 07-09 authorizing revision of the
Section 8 Administrative Plan
* A motion was made by Commissioner Fischer and seconded by Commissioner Ostermiller to approve the modification of the agency Administration Plan to read 3 years instead of 5 years for denial of criminal activity. Call for discussion, none opposed, motion carried.
BOARD ACTION: Write off of doubtful accounts
* A motion was made by Commissioner Fischer and seconded by Commissioner Ostermiller to approve the write off of $1968.00 from Accounts Receivable which have been deemed uncollectible, providing a professional collection agency has recorded these debts against the responsible parties. Call for discussion, none opposed motion carried.


EXECUTIVE SESSION:
None

SCHEDULING OF NEXT MEETING:
Meeting date: July 23, 2007


There being no further business to discuss, Chairperson Brewer adjourned the regular board meeting.


CHRISTINA M. PEGG,
Executive Director

BOARD APPROVAL OF MINUTES

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B.Jo Brewer Chairperson Attest: Christina M. Pegg, Secretary