Housing Authority of the City of Longview

MINUTES TO THE REGULAR MEETING
OF THE LONGVIEW HOUSING AUTHORITY
BOARD OF COMMISSIONERS
May 23, 2011
At the Longview Housing Authority Offices
1207 Commerce Ave., Longview, WA.

Chair Bruce Fischer called the regular May meeting of the Longview Housing Authority Board of Commissioners to order at 4:00 pm on April 25, 2011.

PRESENT ABSENT
Chris Pegg, Secretary Axel Swanson, Commissioner
Bruce Fischer, Commissioner
Ron Kosloski, Commissioner
B. Jo Brewer, Commissioner
Wayne Ostermiller, Commissioner
Linda Brigham, Commissioner
Tom Drake, Staff PUBLIC
Vickie Rhodes, Staff none
Selina Nesbit, Staff
Katie Wilkie, Staff
Dan Freedman, Staff
Daniel Ledgett, Staff
Jon Dieter, Staff
Kevin Nixon, Staff
Gary Gray, Staff
Jason McVey, Staff
Ron Treadway, Staff


CHANGES & ADDITIONS TO THE AGENDA

None

OPPORTUNITY FOR PUBLIC DISCUSSION

None

CONSENT AGENDA

Review of Minutes for April 2011board meeting
Approve write-off doubtful accounts
Approve April 2011 Vouchers as paid

A motion was made by Commissioner Ostermiller to approve consent agenda. Seconded by Commissioner Brewer. Motion passed.



CHAIRMAN AND SECRETARY REPORT – Secretary Pegg presented an update to the Board on HUD funding in the FY2011 budget that was recently passed by Congress and signed by the President.

INTRODUCTION OF STAFF

Ron Treadway, Temporary Construction Manager

OLD BUSINESS

BOARD DISCUSSION: Strategic Planning Retreat

The Strategic Planning Retreat will be held Friday June 17 and Saturday June18, 2011. A meeting place has not yet been secured. Teresa Purcell has been hired to facilitate the meeting.

BOARD DISCUSSION: Development Update

Dan Freedman presented the development update. No action taken.

NEW BUSINESS

BOARD PRESENTATION/ACTION: Vet Works- Request for temporary funding support and new job descriptions.

Jon Dieter requested approval to hire an Operations Manager , Work Crew Foreman and Work Crew Laborer for the reorganization of Vet Works. Vet Works has been struggling with trying to maintain a high level of customer service while only using the VA Compensated Work Therapy clients as laborers. Staff have determined that future growth of the program requires dependable, skilled labor that can be supplemented with CWT workers. Staff also recommended the hiring of an Operations Manager familiar with growth of a business to create additional work opportunities, monitor workloads, schedule work and supervise staff. Staff presented a brief business plan to the Board for approval and requested a Line of Credit for up to $25,000 from Agency funds to hire staff and purchase necessary equipment.

Commissioner Brewer made a motion to approve the three new job descriptions and the Line of Credit form Agency Funds. Commissioner Brigham seconded. Motion passed.

BOARD ACTION: Request to Change definition of Agency work week.

Commissioner Brewer made a motion to table the change of the Agency work week until the June board meeting to get staff input. Seconded by Commissioner Brigham. Motion passed.

BOARD ACTION: Approval to hire full time accounting position.

Commissioner Brewer made a motion to approve the hiring of an additional full time accounting position. Seconded by Commissioner Kosloski. Motion passed.

EXECUTIVE SESSION: To consider sale of real estate
Chairperson Fischer convened the Executive session and announced the expected duration from 6:35p.m to 6:45p.m.
Chairperson Fischer adjourned the Executive session at 6:45 and reconvened the regular Board meeting.

Commissioner Brewer moved to approve the second position counter offer for the purchase of Mint Place with the additional language requested by the buyer. Commissioner Brewer further requested a limit on possible reimbursement for expenses incurred prior to sale of $25,000 should the Seller fail to close the transaction based upon a Board decision. Commissioner Brigham seconded the motion. Motion carried.

SCEDULING OF NEXT MEETING:

June 27, 2011

There being no further business to discuss, Chair Fischer adjourned the regular board meeting.



CHRISTINA M. PEGG,
Executive Director


BOARD APPROVAL OF MINUTES


________________________________ ________________________________
Bruce Fischer, Chairperson Attest: Christina M. Pegg, Secretary